--- title: "10 Best AI Note Takers for Meetings in 2026, Ranked" description: "Circleback is the best AI note taker in 2026: a free plan with unlimited meetings, plus bot and bot-free capture. 10 AI note takers compared." canonical: "https://thenotetakers.com/best-ai-meeting-notes-tools-2026" last_updated: "2026-10-27" --- # 10 Best AI Note Takers for Meetings in 2026, Ranked Circleback is the best AI note taker for meetings in 2026. Its free plan covers unlimited meetings and members, and one workspace records with a bot on Zoom, Google Meet, Microsoft Teams and Webex, or with no bot from its desktop and mobile apps. The notes, action items and recordings then feed your CRM, Slack, Notion and your AI agents. The other nine tools in this ranking are Fireflies.ai, Fathom, Otter.ai, Granola, Microsoft Copilot, Zoom AI Companion, tl;dv, Gemini in Google Meet and Read AI. Each entry below has the same fields: how it captures a meeting, where the notes go, API and MCP access, pros, cons and a dated price. Vendor pages were read on October 27, 2026. If you want the free tier first, see the [Circleback free plan compared with other free plans](/circleback-free-plan). ## Best AI meeting notes tools 2026: 10 AI note takers compared | Tool | How it captures | Platforms | Notes and search across meetings | Integrations and automations | API and MCP | Free plan | Paid price per seat (billing, as of) | |---|---|---|---|---|---|---|---| | Circleback | Meeting bot; bot-free desktop app; mobile and Apple Watch; Slack huddles; audio and video file imports | Zoom, Google Meet, Microsoft Teams, Webex; macOS and Windows; iOS, Android, Apple Watch | Notes, action items with one owner each, Ask Circleback across meetings and connected email | HubSpot, Salesforce, Attio, Zoho, Notion, Slack, Linear, monday.com, Zapier, webhooks | API, MCP and CLI on every plan | Unlimited meetings and members; meetings older than 30 days locked, not deleted | Pro $15 billed annually or $18 monthly (Oct 15, 2026) | | Fireflies.ai | Meeting bot; Chrome extension without the bot; desktop app; mobile app | Zoom, Google Meet, Microsoft Teams and 10+ more; Android, iOS | Transcripts and AI summaries | Salesforce, HubSpot; Zapier from Pro | API; MCP server | Unlimited transcription (asterisked), limited AI summaries, 400 minutes of storage per team | Pro $10 billed annually or $18 monthly (Oct 27, 2026) | | Fathom | Meeting bot; bot-free capture on Mac in beta | Zoom, Google Meet, Microsoft Teams, Slack Huddles; desktop app; iOS app | AI summaries; Ask Fathom; search across calls, global search on Team | HubSpot, Salesforce, Slack, Notion, Asana, Zapier, Make | Public API and MCP | Unlimited recordings and transcriptions | Premium $16 billed annually or $20 monthly (Oct 27, 2026) | | Otter.ai | Meeting bot; bot-free on desktop or Chrome; mobile | Zoom, Microsoft Teams, Google Meet; Mac and Windows; iOS, Android | Live transcription, summaries, AI Chat | Salesforce, HubSpot, Zapier from Pro | MCP server on Basic; API and webhooks on the Enterprise card | 300 monthly transcription minutes, 3 lifetime file imports | Pro $8.33 billed annually or $16.99 monthly (Oct 27, 2026) | | Granola | Device audio, no meeting bot | Zoom, Google Meet, Teams and other meeting apps; desktop, iOS, Android, Apple Watch | AI notes built on what you type | Slack; Attio, Notion, HubSpot, Zapier on Business; Salesforce on Enterprise | MCP on every plan; API from Business | 30 days of meeting history | Business $14 billed monthly (Oct 27, 2026) | | Microsoft Copilot | Teams intelligent recap; Copilot mobile app Record for in-person | Microsoft Teams meetings and calls | AI notes, tasks and chapters | - | - | - | Microsoft 365 Copilot add-on $30 paid yearly, plus a qualifying Microsoft 365 plan (Oct 26, 2026) | | Zoom AI Companion | Inside Zoom meetings; My Notes with no bot on Teams, Google Meet and other platforms | Zoom; Zoom desktop app (macOS 14.2+ for My Notes) | Summaries, key takeaways, action items, next steps | Summaries to Slack; basic Workflows | - | Summaries for 3 hosted meetings per month | Included with Workplace Pro at $14.16 billed annually or $16.99 monthly (Oct 26, 2026) | | tl;dv | Meeting bot; desktop app with or without a bot | Zoom, Google Meet, Microsoft Teams; Mac and Windows; iOS app | AI notes and AI Reports | HubSpot and Salesforce workflows, Zapier | API; MCP per vendor blog | Unlimited recordings; AI notes on the first 10 meetings; recordings kept 3 months | Pro $18 billed annually or $29 monthly (Oct 15, 2026) | | Gemini in Google Meet | "Take notes for me" in Meet; mobile or desktop for in-person, Zoom or Teams meetings | Google Meet; Zoom and Teams through the Meet home screen | Google Doc with Summary, Decisions and Next steps | - | - | - | From Business Standard at $14 list (Oct 26, 2026) | | Read AI | Meeting bot; bot-free desktop app (audio only) | Zoom, Google Meet, Microsoft Teams; Windows, macOS, Android, iOS | Summaries, transcripts, search across meetings, email and messages | Notion, Salesforce, HubSpot, Zapier, webhooks | API and MCP | 5 meetings per month with summaries, transcription and search | Pro $15 billed annually or $19.75 monthly (Oct 27, 2026) | A "-" means the vendor page read for this ranking does not state it. Prices are per user per month in USD, from each vendor's own pricing page. ## Best AI note takers for meetings, ranked 1 to 10 The order weighs capture options, note quality, where notes go next, API and MCP access, and the free plan. There are no scores. ## 1. Circleback A sales call on Zoom, a standup in Google Meet, a client call on Teams and a hallway chat all land in one Circleback workspace. Each one becomes a speaker-labeled transcript, notes, assigned action items and searchable context. The notes are written to stand on their own for someone who missed the meeting. Action items are pulled out only when a task has a clear owner, and each one gets exactly one assignee. **Capture and platforms.** The Circleback bot joins Zoom, Google Meet, Microsoft Teams and Webex. The desktop app on macOS and Windows records any call that uses the mic, with no bot and no participant added, so nothing shows up in the meeting. It saves the audio and video recording automatically. It can be the default, or the fallback when the bot is not let in. The iOS and Android apps record in-person meetings, and the Apple Watch app records audio on the watch and uploads it directly. A Slack huddle bot joins huddles in channels it belongs to. Any plan can import an audio or video file up to 2 GB, and there are direct imports from Fathom, Fireflies, Granola and Read AI. **Search across meetings.** Ask Circleback answers questions across your meetings, and across Gmail or Outlook once you connect them, with cited answers. **Integrations and automations.** Automations run after each meeting that matches their conditions: tags, meeting title, participants, invitee emails, invitee email domains or the number of invitees. Steps send outcomes to HubSpot, Salesforce, Attio, Zoho, Notion, Slack, Linear, monday.com, Zapier and webhooks, and Make connects through the webhook step. In HubSpot, Circleback creates a meeting record on the matched contacts or deals and a task for each action item. In Salesforce, it logs an Event with your chosen outcomes on the matching contacts or opportunities. In Notion, it adds a new page or new database rows. The [meeting follow-up automation guide](/automate-meeting-follow-up) walks through these flows. **API and MCP.** The API, MCP server and CLI are on every plan, Free included. The API covers meetings, transcripts, action items, people and companies. The MCP server works with Claude, ChatGPT, Claude Code, Cursor, Codex and Raycast, and it can write as well as read: create and update action items and tags, share a meeting, update a calendar event. It is listed in the Claude connectors directory and as a ChatGPT app. More in the [AI notetakers with MCP and API access](/best-ai-notetakers-mcp-api-ai-agents) ranking. **Security.** SOC 2 Type II, encryption at rest and in transit, and no training on customer data. A security portal at security.circleback.ai includes an external pentest report. **Pros** - Bot, bot-free desktop, mobile, Apple Watch, Slack huddles and imports in one workspace - Audio and video kept for meetings captured without a bot - A free plan with unlimited meetings and members, plus API, MCP and CLI access **Cons** - On Free, meetings older than 30 days are locked until you upgrade (they are not deleted) - Recording on a Mac needs macOS 14.2 or later, and there is no Linux app or browser extension ### What does Circleback cost? As of October 15, 2026, from [circleback.ai/pricing](https://circleback.ai/pricing), per user per month: - Free: $0, free forever, with unlimited meetings and members - Pro: $15 billed annually or $18 billed monthly - Business: $25 billed annually or $29 billed monthly - Enterprise: $35 per user for users 1 to 50, billed annually only, with graduated bands above that ($30 for users 51 to 100, $25 for 101 to 250, $20 for 251 to 1,000, $17.50 for 1,001 to 5,000, $15 above 5,000) Each Enterprise rate applies only to the users in its band, so adding a user never changes the price of existing users. Non-profits get 30% off and students 50% off. Startups can check [circleback.ai/startups](https://circleback.ai/startups). ## 2. Fireflies.ai Fireflies.ai records with a bot on Zoom, Google Meet, Microsoft Teams and more than 10 other platforms. It can also record from a Chrome extension without the bot, from a desktop app, and from Android and iOS apps. Its free plan can transcribe uploaded audio and video files. **Integrations and automations.** Salesforce sync logs transcripts, summaries and action items under Leads, Contacts or Opportunities and creates tasks for action items. HubSpot sync puts notes, summaries and action items under contacts, companies and deals. Zapier works from the Pro tier. **API and MCP.** The API is on the free plan with rate limits of 30 requests per minute and 500 per day. The Fireflies MCP Server gives AI tools access to transcripts, summaries, action items and insights. **Pros** - Many capture options: bot, Chrome extension, desktop and mobile - Deep CRM sync for Salesforce and HubSpot - SOC 2 Type II, GDPR and HIPAA listed on its security page **Cons** - The Integrations row on its plan table is blank for Free - Free lists limited AI summaries and 400 minutes of storage per team ### What does Fireflies.ai cost? As of October 27, 2026, from [fireflies.ai/pricing](https://fireflies.ai/pricing), per seat per month: Free $0; Pro $10 billed annually or $18 monthly; Business $19 billed annually or $29 monthly; Enterprise $39 billed annually only. ## 3. Fathom Fathom captures meetings on Zoom, Google Meet, Microsoft Teams and Slack Huddles, but not phone calls. It offers bot and bot-free capture, with bot-free marked as a beta feature for Mac. It has a desktop app and an iOS app. **Integrations and automations.** CRM sync logs an AI summary as an activity on the contact, account or opportunity after each call, with HubSpot and Salesforce as the main destinations. Its pages also list Slack, Notion, Asana, Zapier and Make. CRM field sync starts on Business. **API and MCP.** Fathom lists a public API and MCP, plus Claude and ChatGPT integrations. **Pros** - Free plan with unlimited recordings and transcriptions - CRM sync to HubSpot and Salesforce - SOC 2 Type II, GDPR and HIPAA listed on its homepage **Cons** - Bot-free capture is a Mac beta, with Windows "on the way" - Its help center says uploaded calls are not supported, and the mobile app is iOS only ### What does Fathom cost? As of October 27, 2026, from [fathom.ai/pricing](https://www.fathom.ai/pricing), per user per month: Free $0; Premium $16 billed annually or $20 monthly; Team $15 billed annually or $19 monthly (2 user minimum); Business $25 billed annually or $34 monthly (2 user minimum); Enterprise through sales. ## 4. Otter.ai Otter.ai joins Zoom, Microsoft Teams and Google Meet with a bot, even on its Basic plan. Its homepage also lists bot-free capture on desktop or in Chrome, Mac and Windows desktop apps, and iOS and Android apps. The pricing page lists live transcription. **Integrations and automations.** Salesforce, HubSpot and Zapier start on Pro. Salesforce sync adds a Task under Activity on the Contact, Opportunity or Lead for calendar meetings with at least one external guest, and needs Sales Cloud Enterprise, Unlimited or Developer Edition. **API and MCP.** The Otter MCP server is listed on the Basic plan card. Otter API and Webhooks are listed on the Enterprise card. **Pros** - Live transcription listed on its pricing page - Mac, Windows, iOS and Android apps - MCP server listed on the free Basic plan **Cons** - Basic covers 300 monthly transcription minutes, 3 lifetime file imports and the 25 most recent conversations - Otter lists SSO and SCIM with a minimum 100-user license ### What does Otter.ai cost? As of October 27, 2026, from [otter.ai/pricing](https://otter.ai/pricing), per user per month: Basic free; Pro $8.33 billed annually or $16.99 monthly; Business $19.99 billed annually or $30 monthly. ## 5. Granola Granola writes notes from your device audio, with no meeting bot. It works with Zoom, Google Meet, Teams and other meeting apps, and huddles. You type as much or as little as you like, and Granola uses the meeting context to write notes personal to you. It runs on desktop (macOS and Windows), iOS, Android and Apple Watch. **Integrations and automations.** Slack works on every plan. Attio, Notion, HubSpot and Zapier are on Business, and Salesforce is on Enterprise. In HubSpot, Granola can create a Meeting or a Note on matched records. **API and MCP.** MCP is on every plan; Basic reaches the last 30 days of personal notes without transcripts. The API starts on Business. **Pros** - No bot in the call - Desktop, mobile and Apple Watch apps - SOC 2 Type II on all plans **Cons** - Its docs say it "does not record or save audio or video" and does not import pre-recorded audio files - Basic keeps 30 days of meeting history and has no Notion, Zapier or HubSpot integrations ### What does Granola cost? As of October 27, 2026, from [granola.ai/pricing](https://www.granola.ai/pricing), per user per month: Basic $0; Business $14, billed monthly; Enterprise $35, with annual billing on Enterprise contracts. ## 6. Microsoft Copilot Copilot writes intelligent recap in Microsoft Teams: AI notes, tasks and chapters. Recap covers Teams meetings and calls. It needs a Microsoft 365 subscription with Teams plus a Teams Premium or Microsoft Copilot license, and transcription turned on. For in-person meetings, the Copilot mobile app has a Record feature that needs a Microsoft 365 Copilot license. **Integrations and API.** Recap lives inside Teams and Microsoft 365. **Pros** - Recap inside Teams, with no extra app - In-person recording from the Copilot mobile app - Admins can turn mobile recording off **Cons** - Mobile Record is limited to 120 minutes per recording, and "Copilot does not notify other parties for you" - For Teams events, recap is limited to organizers, co-organizers and presenters ### What does Microsoft Copilot cost? As of October 26, 2026, from [microsoft.com/copilot/pricing](https://www.microsoft.com/en-us/copilot/pricing/enterprise), per user per month: the Microsoft 365 Copilot add-on is $30.00 paid yearly, and a separate qualifying Microsoft 365 plan is required. The Microsoft 365 Copilot Business add-on is $21.00 for up to 300 users. Business Standard with Copilot is $23.50 and Business Premium with Copilot is $32.00. ## 7. Zoom AI Companion Zoom AI Companion summarizes Zoom meetings. My Notes takes notes with no bot across Zoom, Teams, Google Meet and other third-party platforms, plus in-person and mobile. It gives summaries, key takeaways, action items and next steps, and you can attach a Workflow such as a recap email. My Notes needs a Pro, Business, Enterprise or My Notes standalone account and Zoom desktop app 6.7.5 or later. **Integrations and automations.** AI Companion summaries can be sent to Slack automatically. Paid plans list "Basic workflows only" and agentic search at 10 searches per month for Microsoft and Google sources. **Pros** - Included with paid Zoom Workplace plans - My Notes reaches Teams, Google Meet and in-person meetings without a bot - Summaries to Slack **Cons** - Free Basic covers summaries for 3 hosted meetings per month - My Notes on Mac needs macOS 14.2 or later ### What does Zoom AI Companion cost? As of October 26, 2026, from [zoom.us/pricing](https://zoom.us/pricing): AI Companion is included with paid Zoom Workplace plans at no extra charge. Workplace Pro is $14.16 per user per month billed annually or $16.99 monthly. Business is $18.33 billed annually or $21.99 monthly. ## 8. tl;dv tl;dv records Zoom, Google Meet and Microsoft Teams with a bot. Its desktop app records those three with or without a bot, and any other platform from system audio. The download page lists desktop apps for Mac and Windows and an iOS mobile app. Its homepage says data is hosted and stored in the EU. **Integrations and automations.** HubSpot and Salesforce workflows can update fields or log meetings as activities, matched by calendar invitee email. Zapier and an API are listed on its integrations page. **API and MCP.** Per the tl;dv blog, its MCP server is read-only and connects from the Claude and ChatGPT connector directories. **Pros** - Bot or no bot from the desktop app - HubSpot and Salesforce workflows with field updates - Free plan with unlimited recordings and transcripts **Cons** - Free AI notes cover the first 10 meetings, then the first 10 minutes of each meeting - Free recordings are stored for 3 months, and uploads are in beta ### What does tl;dv cost? As of October 15, 2026, from [tldv.io/app/pricing](https://tldv.io/app/pricing/), per seat per month in USD: Free $0; Pro $18 billed annually or $29 monthly; Business $29 billed annually or $39 monthly; Enterprise custom. ## 9. Gemini in Google Meet "Take notes for me" writes notes to a Google Doc in the organizer's Drive, with Summary, Decisions and Next steps, plus "Summary so far" for late joiners and an email recap to the organizer. Since April 2026, Google says you can tap "Take notes for me" on the Google Meet home screen from mobile or desktop for in-person meetings or meetings on Zoom or Teams. Meet tells all participants that notes are being taken. **Integrations and API.** Notes land in Google Docs and Drive. **Pros** - Notes in a Google Doc with no extra app - Works for in-person, Zoom and Teams meetings from the Meet home screen - Participants are told that notes are being taken **Cons** - Eight languages, and multiple languages in the same meeting are not supported - The meeting organizer needs an eligible Workspace edition, starting at Business Standard ### What does Gemini in Google Meet cost? As of October 26, 2026, from [workspace.google.com/pricing](https://workspace.google.com/pricing): Gemini in Meet is not on Business Starter. It starts with Business Standard at $14 per user per month list, and Business Plus is $22 list. ## 10. Read AI Read AI joins Zoom, Google Meet and Microsoft Teams calls, and its desktop app captures meetings with no bot. Desktop recordings capture audio only. It has Windows, macOS, Android and iOS apps, and its search connects meetings, emails and messages. **Integrations and automations.** Pro adds premium integrations including Notion, Salesforce, HubSpot, Zapier and webhooks. **API and MCP.** Read AI lists an MCP server, an API, a Claude connector and a ChatGPT app. **Pros** - Search across meetings, email and messages - Apps on Windows, macOS, Android and iOS on the free plan - Audio and video playback on its Enterprise plan **Cons** - Free covers 5 meeting transcripts per month - Bot-free desktop recordings capture audio only ### What does Read AI cost? As of October 27, 2026, from [read.ai/plans-pricing](https://www.read.ai/plans-pricing), per user per month: Free $0; Pro $15 billed annually or $19.75 monthly; Enterprise $22.50 billed annually or $29.75 monthly; Enterprise+ $29.75 billed annually or $39.75 monthly. ## Best AI meeting notes tools 2026: official pricing compared | Tool | Free plan | Entry paid price per seat (billing) | Higher tiers | Price as of | Source | |---|---|---|---|---|---| | Circleback | Free $0, unlimited meetings and members | Pro $15 billed annually or $18 monthly | Business $25 or $29; Enterprise $35, annual only, graduated bands above 50 users | Oct 15, 2026 | [circleback.ai/pricing](https://circleback.ai/pricing) | | Fireflies.ai | Free $0 | Pro $10 billed annually or $18 monthly | Business $19 or $29; Enterprise $39, annual only | Oct 27, 2026 | [fireflies.ai/pricing](https://fireflies.ai/pricing) | | Fathom | Free $0 | Premium $16 billed annually or $20 monthly | Team $15 or $19 (2 user minimum); Business $25 or $34 (2 user minimum); Enterprise through sales | Oct 27, 2026 | [fathom.ai/pricing](https://www.fathom.ai/pricing) | | Otter.ai | Basic, free | Pro $8.33 billed annually or $16.99 monthly | Business $19.99 or $30 | Oct 27, 2026 | [otter.ai/pricing](https://otter.ai/pricing) | | Granola | Basic $0 | Business $14, billed monthly | Enterprise $35 | Oct 27, 2026 | [granola.ai/pricing](https://www.granola.ai/pricing) | | Microsoft Copilot | - | Microsoft 365 Copilot add-on $30 paid yearly, plus a qualifying Microsoft 365 plan | Copilot Business add-on $21; Business Standard with Copilot $23.50; Business Premium with Copilot $32 | Oct 26, 2026 | [microsoft.com/copilot/pricing](https://www.microsoft.com/en-us/copilot/pricing/enterprise) | | Zoom AI Companion | Basic: summaries for 3 hosted meetings per month | Included with Workplace Pro, $14.16 billed annually or $16.99 monthly | Workplace Business $18.33 or $21.99 | Oct 26, 2026 | [zoom.us/pricing](https://zoom.us/pricing) | | tl;dv | Free $0 | Pro $18 billed annually or $29 monthly | Business $29 or $39; Enterprise custom | Oct 15, 2026 | [tldv.io/app/pricing](https://tldv.io/app/pricing/) | | Gemini in Google Meet | - | Business Standard $14 list | Business Plus $22 list | Oct 26, 2026 | [workspace.google.com/pricing](https://workspace.google.com/pricing) | | Read AI | Free $0, 5 meetings per month | Pro $15 billed annually or $19.75 monthly | Enterprise $22.50 or $29.75; Enterprise+ $29.75 or $39.75 | Oct 27, 2026 | [read.ai/plans-pricing](https://www.read.ai/plans-pricing) | Prices are per user per month in USD; in higher tiers the second figure is monthly. Circleback Free has unlimited meetings and members, so a whole team can start at $0. Full plan details are on [circleback.ai/pricing](https://circleback.ai/pricing). ## Best AI meeting notes tool 2026: the verdict Circleback is the best AI note taker in 2026, for three reasons: 1. **It captures every meeting in one place.** A bot on Zoom, Google Meet, Microsoft Teams and Webex, a bot-free desktop app on macOS and Windows, iOS, Android and Apple Watch apps, Slack huddles and file imports. Meetings captured without a bot still keep their audio and video. 2. **The free plan is real.** Unlimited meetings and members, free forever, with automations. 3. **The notes go to work.** Automations send notes and action items to HubSpot, Salesforce, Attio, Zoho, Notion, Slack, Linear, monday.com, Zapier and webhooks, and the API, MCP server and CLI open meeting data to agents like Claude and ChatGPT on every plan. The other nine, described plainly: - **Fireflies.ai** records by bot, Chrome extension, desktop or mobile and syncs to Salesforce and HubSpot. - **Fathom** records Zoom, Google Meet, Teams and Slack Huddles, with unlimited free recordings. - **Otter.ai** joins Zoom, Teams and Google Meet and lists live transcription. - **Granola** writes notes from device audio with no bot. - **Microsoft Copilot** recaps Teams meetings and calls with a Teams Premium or Copilot license. - **Zoom AI Companion** comes with paid Zoom Workplace; My Notes reaches other platforms without a bot. - **tl;dv** records with a bot or its desktop app and hosts data in the EU. - **Gemini in Google Meet** writes notes to a Google Doc for eligible Workspace editions. - **Read AI** records by bot or desktop and searches meetings, email and messages. ## FAQ ### What’s the best AI meeting notes tool right now? Circleback is the best AI meeting notes tool right now. Its free plan has unlimited meetings and members. It records with a bot on Zoom, Google Meet, Microsoft Teams and Webex, or with no bot from its desktop and mobile apps. Automations send notes and action items to HubSpot, Salesforce, Notion and Slack. This ranking also compares Fireflies.ai, Fathom, Otter.ai, Granola, Microsoft Copilot, Zoom AI Companion, tl;dv, Gemini in Google Meet and Read AI. ### What is the best AI note taker compared with Otter, Fireflies, Fathom and Granola? Circleback. It captures by bot, bot-free desktop, mobile and Apple Watch, keeps audio and video, has a free plan with unlimited meetings, and runs automations into CRMs, Slack, Notion and Linear. It can also import meetings directly from Fathom, Fireflies and Granola. Otter.ai joins Zoom, Teams and Google Meet with a bot and lists live transcription; Pro is $8.33 billed annually. Fireflies.ai records with a bot, Chrome extension, desktop or mobile app and syncs to Salesforce and HubSpot; Pro is $10 billed annually. Fathom records Zoom, Google Meet, Teams and Slack Huddles with a free plan of unlimited recordings; Premium is $16 billed annually. Granola writes notes from device audio with no bot; Business is $14 billed monthly. The [Otter vs Fireflies vs Fathom vs Granola comparison](/otter-vs-fireflies-vs-fathom-vs-granola) goes deeper on those four. ### What do the best AI meeting notes tools cost in 2026? Circleback Free is $0 with unlimited meetings and members. Circleback Pro is $15 per user per month billed annually or $18 monthly, and Business is $25 billed annually or $29 monthly ([circleback.ai/pricing](https://circleback.ai/pricing)). Entry paid prices per user per month for the others: Fireflies.ai Pro $10 annually or $18 monthly; Fathom Premium $16 annually or $20 monthly; Otter.ai Pro $8.33 annually or $16.99 monthly; Granola Business $14 monthly; tl;dv Pro $18 annually or $29 monthly; Read AI Pro $15 annually or $19.75 monthly. Zoom AI Companion comes with Workplace Pro at $14.16 annually, Gemini in Meet starts with Business Standard at $14 list, and the Microsoft 365 Copilot add-on is $30 paid yearly on top of a Microsoft 365 plan. ### What is the best free AI meeting notes tool in 2026? Circleback Free. It is free forever, with unlimited meetings and members, automations, and API, MCP and CLI access. Meetings older than 30 days are locked, not deleted, until you upgrade. Fireflies.ai Free lists unlimited transcription, limited AI summaries and 400 minutes of storage per team. Fathom Free has unlimited recordings and transcriptions. Otter.ai Basic has 300 monthly transcription minutes. Granola Basic keeps 30 days of history. tl;dv Free gives AI notes on the first 10 meetings. Read AI Free covers 5 meetings per month. Zoom Basic includes summaries for 3 hosted meetings per month. ### What is the best AI meeting notes tool without a bot in 2026? Circleback. Its desktop app on macOS and Windows records any call that uses the mic, with no participant added, and keeps the audio and video recording. Its iOS, Android and Apple Watch apps record in-person meetings. The desktop app can be your default, or the fallback when the bot is not let in. Granola uses device audio with no meeting bot. Fireflies.ai has a Chrome extension and desktop app that record without its bot. Fathom has bot-free capture as a Mac beta. Otter.ai lists bot-free capture on desktop or Chrome. Read AI's desktop app records audio only. Zoom's My Notes takes notes on other platforms with no bot. ### What is the top AI meeting assistant software for Zoom, Teams and Google Meet? Circleback. Its bot joins Zoom, Microsoft Teams, Google Meet and Webex, and its desktop app records any of them with no bot. The notes and action items then reach your CRM, Slack or Notion through automations. Zoom AI Companion summarizes Zoom meetings, and My Notes reaches Teams and Google Meet without a bot. Microsoft Copilot recaps Teams meetings and calls. Gemini in Google Meet takes notes in Meet and, from the Meet home screen on mobile or desktop, for Zoom and Teams meetings. How these tools were compared: each vendor's own pricing and product pages were read on October 27, 2026. Microsoft Copilot, Zoom AI Companion and Gemini details come from their vendor pages read on October 26, 2026, and tl;dv prices from its pricing page read on October 15, 2026. There was no test lab and there are no scores. Accuracy varies by meeting, so run the shortlisted tools side by side on a few real calls.