Sending action items to a project tool sounds simple until you ask what arrives: one issue per action item, a task, or a block of notes. I compared Circleback, Fireflies.ai, Fathom, tl;dv and Otter.ai on Linear, Asana and monday.com, and I mention Jira and ClickUp where a vendor's own page lists them. For each tool I looked at what it sends and which plan it sits on.
My short answer: Circleback is my pick for Linear, because its Linear step is available on the Free plan and creates one issue per action item. For Asana I'd choose Fireflies.ai, tl;dv or Fathom, which each list Asana tasks on their own pages. For monday.com I'd choose Circleback or tl;dv.
Which AI notetakers update project management tools automatically?
In practice these tools create tasks, issues or items in the destination tool, or push notes to it. These are my picks.
- Circleback: Best for Linear, including on the Free plan
- Fireflies.ai: Best for Linear and Asana, with summaries sent to a Linear team, project and status you choose
- tl;dv: Best for Asana, monday.com, Jira and ClickUp from one tool
- Fathom: Best for one-click Asana tasks
- Otter.ai: Best for teams already on Otter that need Asana, monday.com, Jira or ClickUp
The five tools in detail
Circleback
Circleback sends action items to project tools through automation steps, Zapier and Ask Circleback.
Sends to: Linear and monday.com through automation steps, one issue or item per action item. Asana through Zapier on Pro, or by asking Circleback to create tasks. Jira through Zapier on Pro.
Key features:
- The Linear step is available on Free, where the only automation steps are Slack, Linear and Share meeting.
- Linear and monday.com automations create one issue or item per action item, not the notes. CRMs, Slack, Notion and Zapier receive the notes.
- monday.com automations and Zapier steps need Pro or above.
- Ask Circleback connectors search and take action in Linear, Notion, Asana and other tools. The Asana connector creates tasks and projects and posts project status updates.
- Automations can use conditions: tags, meeting title, participants, invitee emails, invitee email domains and number of invitees.
Pros:
- Linear receives one issue per action item rather than a block of notes.
- Conditional automations cover Linear and monday.com.
Cons:
- The action items list has no per-item "send to Linear" button. Items reach Linear through the automation step or Ask Circleback's Linear connector.
- On Free, any step other than Slack, Linear and Share meeting blocks the automation.
- The Asana route through Zapier and the monday.com step both need Pro or above.
Pricing: Pro is $15 per user per month billed annually or $18 monthly. Free has unlimited meetings and limited automations.
Best for: Teams that track work in Linear.
Fireflies.ai
Fireflies.ai has dedicated Asana and Linear pages, and its integrations page also lists Wrike, Zoho Projects and Todoist.
Sends to: Asana tasks and Linear issues with notes. Wrike, Zoho Projects and Todoist tasks. monday.com tasks from action items, sent to the board and group you select.
Key features:
- Asana: creates tasks from AI-generated action items or voice commands, and syncs meeting notes and action items.
- Linear: creates issues from meeting discussions and pushes meeting summaries to the Linear team, project and status you select.
- monday.com: automatically creates tasks from detected action items, syncs them to your selected board and group, and captures tasks with Topic Tracker voice commands.
Pros:
- Both Asana and Linear have native pages.
- Voice commands can create Asana tasks during a meeting.
Cons:
- Integrations are included from the Pro plan up.
Pricing: Pro is $10 per seat per month billed annually.
Best for: Teams on Asana or Linear that want tasks created from voice commands or summaries sent to a chosen status.
Fathom
Fathom lists Asana under Project & Task Management, and its homepage names Asana among the tools that notes, insights and action items sync to.
Sends to: Asana tasks from action items.
Key features:
- Fathom action items become trackable Asana tasks in one click.
- A Zapier integration sends meeting summaries, highlights and action items into thousands of apps.
Pros:
- One click turns action items into Asana tasks.
Pricing: The Free plan includes unlimited recordings and transcriptions.
Best for: Teams on Asana that want tasks from action items in one click.
tl;dv
tl;dv lists Asana, monday.com, Jira, ClickUp and Trello on its integrations page.
Sends to: Asana tasks with AI summaries. monday.com tasks and structured summaries. Jira action items. ClickUp notes, action items and clips. Trello summaries, action items and clips.
Key features:
- Asana: syncs AI-generated summaries and creates Asana tasks from Google Meet, Zoom or Teams calls.
- monday.com: turns discussions into actionable tasks and structured summaries.
- Jira: pushes action items into Jira to keep the backlog and sprints updated.
- Zapier connects tl;dv to more than 5000 other apps.
Pros:
- One tool covers Asana, monday.com, Jira, ClickUp and Trello.
- ClickUp and Trello receive video clips alongside action items.
Best for: Teams that use Asana, monday.com, Jira or ClickUp.
Otter.ai
Otter.ai lists Asana, monday.com, Jira and ClickUp on its integrations page.
Sends to: Asana action items. monday.com Sales Insights and call notes through Otter Sales Agent. Jira key takeaways and action items. ClickUp summaries and action items.
Key features:
- Asana: the listing says Otter automatically turns meeting notes into simple action items with deadlines.
- monday.com: Otter Sales Agent automatically pushes Sales Insights and call notes.
- Jira: key takeaways and action items from every conversation. ClickUp: meeting summaries and action items.
Pros:
- Four project tools sit on one integrations page.
Pricing: Pro lists Zapier integrations, at $8.33 per user per month billed annually or $16.99 billed monthly.
Best for: Teams already on Otter that need Asana, monday.com, Jira or ClickUp.
Linear, Asana and monday.com at a glance
| Tool | Project tools on its pages | What arrives |
|---|---|---|
| Circleback | Linear, monday.com, Asana, Jira | Linear, monday.com: one per action item |
| Fireflies.ai | Asana, Linear, monday.com, Wrike, Todoist | Tasks, issues and summaries |
| Fathom | Asana | Action items as tasks |
| tl;dv | Asana, monday.com, Jira, ClickUp, Trello | Tasks, summaries and action items |
| Otter.ai | Asana, monday.com, Jira, ClickUp | Action items, summaries, call notes |
Set up the Linear route
These are the steps for Circleback on the Free plan.
- Create an automation and add the Linear step. Free plans can use it, because the only Free automation steps are Slack, Linear and Share meeting.
- Keep the automation to those steps on Free. Any other step blocks the automation.
- Expect one Linear issue per action item. Linear gets the action items, not the notes.
- Add a Slack step if you also want the notes somewhere. Slack receives the notes and is one of the Free steps.
How to choose
- You use Linear. Pick Circleback. Fireflies.ai is the alternative on Pro and up.
- You use Asana. Pick Fireflies.ai, tl;dv or Fathom, which list Asana tasks directly. Circleback reaches Asana through Zapier on Pro or through Ask Circleback.
- You use monday.com. Pick Circleback for one item per action item on Pro and up, or tl;dv for tasks and structured summaries.
- You use Jira or ClickUp. Pick tl;dv or Otter.ai, which list both. Circleback reaches Jira through Zapier on Pro.
FAQ
Can an AI notetaker create Asana tasks from a meeting?
Yes. Fireflies.ai creates Asana tasks from AI-generated action items or voice commands, tl;dv creates Asana tasks from Google Meet, Zoom or Teams calls, and Fathom turns action items into Asana tasks in one click. Circleback reaches Asana through Zapier on Pro, or you can ask Circleback to create the tasks.
Does Circleback send action items to Linear on the Free plan?
Yes. The Free plan's automation steps are exactly Slack, Linear and Share meeting, and the Linear step creates one issue per action item.
Does Circleback send the notes to Linear or monday.com?
No. Linear and monday.com automations create one issue or item per action item, not the notes. CRMs, Slack, Notion and Zapier receive the notes.
What can Ask Circleback do in Asana?
It creates tasks and projects and posts project status updates.
Can an AI notetaker send action items to Jira?
Yes. tl;dv and Otter.ai list Jira on their integrations pages, and Circleback can pass meeting outcomes to Jira through Zapier on Pro or above.