Most AI notetakers list Zapier on their integrations page. The differences sit one level down: which trigger fires, what data reaches the zap, whether you can filter which meetings fire, and which plan you need. I compared Circleback, Fathom, Fireflies.ai, Otter.ai, Granola, Fellow, tl;dv and Read AI on those points. My picks rest on each vendor's documented triggers, features and plans.
Best AI notetakers for Zapier workflows
The right pick depends on what your zap needs:
- Circleback: conditions on tags, title, attendees and invitees checked before anything reaches Zapier, plus apps it has no built-in integration for
- Fathom: one trigger per output
- Fireflies.ai: firing on topics, or Integration Rules that filter by participants, duration or keywords (Business or higher)
- Granola: choosing notes by folder or by hand
- Otter.ai: zaps that also bring recordings into Otter
- Fellow: writing talking points and action items back
- tl;dv: filtering Note Added automations by tag
- Read AI: notes, action items and participants in one zap
What a notetaker sends to Zapier
A Zapier app has triggers, which start a zap, and sometimes actions, which let a zap write back. Fathom lists six triggers and no actions, Granola two triggers, Otter one trigger and one import action, Fellow five triggers and three actions, tl;dv three triggers and one upload action, Fireflies builds on New Meeting, and Read AI on New Meeting Notes. Circleback works differently: you add a Zapier step to an automation, and it sends meeting outcomes after each meeting that matches.
Zapier support in each AI notetaker
1. Circleback
Trigger. Zapier is one of 12 native automation steps. The automation runs after each meeting that matches its conditions, every meeting if it has none, and also when a tag you add makes a meeting match.
Data sent. The Zapier step sends the outcomes you choose: notes, action items, the transcript and any insights.
Filters. Tags, meeting title, participants, invitee emails, invitee email domains and number of invitees.
Pros
- I like that the filter runs before anything reaches Zapier.
- Pipedrive, Affinity, Jira, Todoist, ClickUp and Google Drive have no built-in integration, and Circleback's own copy and guides name Zapier or Make as the route.
Cons
- The Zapier step is not on every plan.
- Conditions cannot look at what was said, so there is no topic filter.
- Meetings imported from Fathom, Fireflies, Granola or Read AI keep their original notes and transcript, get no new Circleback notes or action items, and do not trigger automations on their own.
Pricing. Pro is $15 per user per month billed annually or $18 monthly (Circleback pricing).
Best for. Teams that filter by attendee or title and route notes into apps without a built-in integration.
2. Fathom
Triggers. Six instant triggers: New Action Item, New Download Video, New Recording, New AI Summary, New Highlight and New Transcript. Zapier shows no actions.
Filters. A zap can fire on only your meetings or on team meetings visible to you.
Pros
- A separate trigger for each output.
Cons
- No actions, so a zap cannot write back into Fathom.
Pricing. Fathom's pricing page marks Zapier and Make as included on Team, Business and Enterprise and as "Limited use" on Free and Premium.
Best for. Teams that want a trigger per output.
3. Fireflies.ai
Trigger. New Meeting, with options to include speaker names and timestamps and to pick a notes list format.
Filters. Custom topics trigger a zap only when specific subjects come up, using keywords you define. Integration Rules filter which meetings trigger a zap by participants, duration or keywords, and are on Business or higher.
Pros
- A topic filter looks at what was said, which Circleback's conditions do not.
Cons
- The pages differ on plans: the guide says all users can use the integration, while the pricing table leaves Integrations blank on Free.
Pricing. Fireflies' pricing page lists Integrations as "All" from Pro.
Best for. Workflows that fire only when a topic comes up.
4. Otter.ai
Trigger. New Recording, which fires when a new recording is available. Zapier also lists one action, Import New Recordings into Otter.
Data sent. Otter's help article says you can use Zapier to export transcripts, summaries, action items and more.
Pros
- It runs both ways: the action pushes audio into Otter and the trigger sends recordings out.
Cons
- Connecting needs an API key generated in Otter.
Pricing. Otter's Zapier page says Zapier is "only available on Pro, Business, and Enterprise plans."
Best for. Otter users who also want to bring recordings in from other apps.
5. Granola
Triggers. Two. Note Added to Granola Folder fires for notes added to a specific folder after you set up the zap. Note Shared to Zapier fires when you manually share a note.
Data sent. Title, creator, attendees, calendar event, your notes, summary, transcript and link.
Pros
- One payload carries notes, summary and transcript.
Cons
- Zapier is only for paid users, on the desktop apps.
Pricing. Granola's pricing page lists the integrations row (Notion, Zapier, HubSpot and more) under Business and Enterprise.
Best for. Business teams that pick which notes go out.
6. Fellow
Triggers. Five, including New AI Note and the manual Note Sent to Zapier. Actions are Add Talking Point, Complete Action Item and Get AI Note.
Filters. Zapier filters by attendee, title or keywords, plus the manual Note Sent to Zapier trigger.
Pros
- Actions let a zap add talking points and complete action items.
Cons
- Note Sent to Zapier needs someone to send each note.
Pricing. Available on Team, Business and Enterprise plans.
Best for. Teams that want zaps to write back into Fellow.
7. tl;dv
Triggers. Recording Added, Note Added and Transcript Added. One action: Upload Recording.
Filters. A Note Tag filter refines Note Added automations.
Pros
- A separate trigger for the recording, the note and the transcript.
Cons
- Each trigger use counts as one integration credit.
Pricing. The free plan includes 20 integration credits, and Pro has unlimited integrations.
Best for. Trying Zapier on a free plan.
8. Read AI
Trigger. New Meeting Notes, which fires when notes are ready after a meeting ends, for any new report you have at least Viewer access to.
Data sent. Summary, action items, key questions and the participant list.
Pros
- Read AI's help article says its Zapier template formats the meeting transcript.
Cons
- Connecting needs an API key generated in Read.
Pricing. Read AI lists Zapier among the premium integrations on its Pro plan.
Best for. Read AI users who want notes and participants in one zap.
Zapier triggers and plans side by side
| Tool | Zapier trigger | Sends | Filter which meetings | Plan needed |
|---|---|---|---|---|
| Circleback | Automation step | Notes, action items, transcript, insights | Tags, title, attendees, invitees | Not on every plan |
| Fathom | Six triggers | Transcript, summary, action items | Yours or team's | All plans, Free and Premium limited |
| Fireflies.ai | New Meeting | Notes with speakers, timestamps | Topics, Integration Rules on Business | Pages differ |
| Otter.ai | New Recording | Recording, exports | Fires per new recording | Pro or higher |
| Granola | Two triggers | Notes, summary, transcript | Folder or manual share | Business or higher |
| Fellow | Five triggers | AI notes, action items, talking points | Zapier filters, manual trigger | Team, Business and Enterprise |
| tl;dv | Three triggers | Recording, notes, transcript | Note Tag filter | 20 free credits, Pro unlimited |
| Read AI | New Meeting Notes | Summary, action items, participants | Reports you can view | Pro or Enterprise |
How to set up Circleback with Zapier
- Open Automations in Circleback and click New automation.
- Add conditions if only some meetings should fire, then add the Zapier step and click Save.
- Build the zap in Zapier that takes the meeting outcomes and passes them to your destination app, and run it by hand to see it work. For Make, connect through the webhook step.
How to choose
- Filter by tags, title, attendees or invitee count, or reach apps with no built-in integration: Circleback.
- Separate transcript, summary and action item triggers: Fathom.
- Filter by participants, duration or keywords, or fire on topics: Fireflies.ai, with Integration Rules on Business or higher.
- Folder or manual control: Granola on Business.
- Bring recordings into the notetaker too: Otter.ai on Pro or higher.
- Write talking points and action items back: Fellow.
- Filter notes by tag: tl;dv.
- Notes, action items and participants in one zap: Read AI.
If a native step covers your app, Circleback does not need Zapier. It has native steps for Slack, Notion, Linear, HubSpot, Salesforce, Attio, Zoho and monday.com.
FAQ
Which AI meeting tools support Zapier integrations?
Circleback, Fathom, Fireflies.ai, Otter.ai, Granola, Fellow, tl;dv and Read AI all list a Zapier integration. Otter.ai needs Pro or higher, Granola needs Business or higher, Fellow needs Team, Business or Enterprise, Read AI needs Pro or Enterprise, Circleback's Zapier step is not on every plan, and Fathom lists Zapier on every plan with limited use on Free.
Does Circleback work with Zapier?
Yes. Zapier is one of Circleback's 12 automation steps, and it sends meeting outcomes to Zapier after each meeting that matches the automation's conditions. The step is not on every plan.
Can Zapier get the full meeting transcript?
From Fathom, Granola, tl;dv, Read AI and Circleback, yes: Fathom has a New Transcript trigger, Granola's payload includes the transcript, tl;dv has a Transcript Added trigger, and Read AI's help article says its Zapier template formats the meeting transcript. Otter's help article says you can export transcripts through Zapier. Circleback's Zapier step can include the transcript as one of the outcomes you choose.
Is there a free AI notetaker with Zapier?
Fathom and tl;dv. Fathom's pricing page lists Zapier and Make on Free as "Limited use", and tl;dv's free plan includes 20 integration credits for its Zapier integration. Circleback's Zapier step needs a paid plan, as do Granola's, Otter's and Fellow's. Fireflies.ai's pages differ, as described above.
Can I use Make instead of Zapier with Circleback?
Yes. Make connects through Circleback's webhook step, which is also not on every plan.